Submission Application Guidelines
If you’d like to suggest a talk or panel for our stage, or include a conference, show, workshop, party or performance on our schedule of events, please use the speaker/event submission form. (We recommend you prepare your answers before entering them in the form so you don’t lose your data. Thank you.)
Creative Tech Week features the best work being done in Creative Technology today. For more general information about the event week and to avoid confusion, we strongly recommend you begin by checking out what went on at last year’s CTW2016 and reading our Glossary and FAQ.
When is Creative Tech Week 2017?
May 12-21, 2017
Where is it?
New York City. We are solidifying multiple headquarters locations across Manhattan and Brooklyn, and will also feature satellite events at locations all over the city.
What is it?
You decide. Hackathons, fashion shows, dances, talk, panels, conferences, open houses, gallery and museum shows, labs, debates, hands-on demos, music, performance art, flashmobs, unconferences, kids classes, fireside chats, parades, races, contests, webinars, theatre, cocktail parties, art fairs, audience participation, workshops, experiences, product launches, science fairs, swap meets, electronic petting zoos… if it’s creative technology, and you can make it happen, bring it on. We await your creativity!
Our Place or Yours? (Where Should I Hold My Event?)
Our headquarters will have room for panels, talks, performances, workshops, booths, and some showcasing of works. We reserve the right to charge larger companies to participate. You may either use these spaces, if accepted, or hold a wonderful event in your own or third party space. We have limited ability to show original visual art at our headquarters.
CTW is a crowdsourced festival. You produce and market your event, talk, show or workshop at your own expense. Our stages come with standard laptop projection and audio for spoken presentations. Stage requirements beyond that are the responsibility of the participating entity (you!) to organize and finance. Events at satellite locations (your own locations) are 100% your responsibility.
Can CTW Fund My Art or Project?
Nope. If you’re an artist who wishes to mount an installation or have your project or product launch on display during Creative Tech Week, your show or installation location should already be confirmed or in process of being confirmed when you submit your event to us. Your work should be funded or in process of being funded. With some exceptions, we cannot provide space to show your work, nor do we provide funding; however, we want you to show off your stuff at a nearby satellite location of your own during the event week if you can. We may even be able to help you find space; feel free to contact us via our Twitter account to ask us to let our community know you are looking for space and watch our Twitter for pointers to artist grants.
Can I hold more than one Event?
Yes! You are welcome to submit to give a solo talk on our stage and also show your work at a gallery, or be on a panel and also hold an open house at your agency, or teach a workshop and perform on stage. In fact, we hope you do. Just use the event form to submit as many events as you like.
What are the Criteria for Acceptance?
For the definition of Creative Technology, please review our Glossary. Event submissions must be in the field to qualify and show quality and originality. We will not approve event submissions that involve technology only or art only. Examples of events that will not be approved include promotions for web hosting, ISP or cell phone service; traditional painters or photographers showing their work; documentary or film screenings that don’t feature an original use of technology; companies creating banner events or web development consulting services, and other categories of event that are not born of a marriage between art/passion/design and electronics/software/data. If you have a question whether you are a fit or not, please read Who Should Apply?. Companies that are not a fit for a participating event are invited to become our sponsors in order to participate in the event week.
What about Finances?
Creative Tech Week follows the principle of “Every Barrel on Its Own Bottom”. Just as we do not charge you to participate (unless you are in the large company or sponsor category), we also do not pay you to participate. With hundreds of events, all our organizers are responsible for funding their own sessions, installations and performances. You will work out financial details with your venue yourself before committing to your venue.
Who is in Charge of My Event?
You are. You are in charge of submitting materials to us at the right times and before our deadlines to make sure you are included in our calendar of events and program. You are in charge of making sure you have your space reserved, whether it is ours or yours. You are in charge of making sure your talk is prepared, your panelists show up, your costume is clean, your batteries hold a charge, your AV techs understand your program needs, everything. You are in charge of making sure you leave the venue the way you found it, with no damage and no trash. You are in charge of getting audience to your event.
What Will Be Done to Market My Event?
Attendance at your event is your own responsibility. We will publicize your event, and hopefully give you a boost, but you’ll need to promote it to your fans. As a confirmed partner in Creative Tech Week, your event will be featured on our event week calendar and attendees will be able to buy tickets to your event through our website (you’ll keep your own ticket revenues). We consider it part of our role to make sure people show up to your event, but it never stops being your responsibility to make sure people show up to whatever you organize.
As soon as you are a confirmed partner, we will begin marketing your event through our social media channels and blog. We plan to interview each of our partners for our blog, and you are free to submit articles and videos or send us tweets and Facebook posts. We’ll have PR for partner organizations, for the event week itself. We plan to have a holiday gift guide online showcasing interesting products from our committed partners and their members.
What Can I Do To Promote Creative Tech Week?
Glad you asked. We’ll send you marketing materials! The thing that makes Creative Tech Week work from a marketing standpoint is the fact that each of our partners has their own member list and social media campaigns, and we ask each of our partners to promote the whole as they promote their own part. When people come to our site to learn about one partner’s event, they will see every partner’s event listed there.
What is the Protocol when Organizers Sell Tickets for their Own Events?
You may use whatever ticket service you want – Eventbrite, Brown Paper Tickets, your choice. You are in charge of listing your own event, selling your own tickets, collecting and keeping your own income. Just give us the URL for your ticket sales and we’ll put it on your event listing in our calendar.
How Does Scheduling Work?
Keep in mind that there will be competition over CTW audiences for certain time slots during the week, and other time slots will have our audiences looking for something to do. Your flexibility in providing multiple possible time slots and allowing us to help schedule your event at the right time is appreciated. We reserve the right to change the schedule at our Headquarters.
Will Creative Tech Week Events be Recorded for Posterity?
We hope so. But with hundreds of events all over the city, organizers will have to arrange for this themselves to be videotaped and photographed if they want to be sure their event will make it onto our social media channels. Be sure to budget for photography and video capture and editing when you plan your event expenses.
What is the Event Submission Schedule?
The event application form goes live on January 31, 2017 and final applications are due February 28, 2017.
Can I edit my event submission once it is accepted? What if one of my panelists cancels, or my location changes?
Once your event has been accepted as part of Creative Technology Week, we consider you committed and we’re super excited! You will be permitted to edit your program description and other profile details until our drop-dead final edit deadline, April 15. After April 15, there is a $15 change fee per calendar edit.
To Whom Do I Go with Questions?
You can always email isabel at draves dot org with questions, and we will make sure they get routed to the right place. Good luck!